HMA Information Management (IM) & Geographical Information Systems (GIS) Assistant

HMA Information Management (IM) & Geographical Information Systems (GIS) Assistant

The Danish Refugee Council (DRC), one of the world’s leading NGOs, with a focus on responding to displacement, have been registered in Sudan since 2004, delivering life-saving programming in protection, emergency response, shelter, food security and livelihoods, disaster risk reduction, camp management, and humanitarian mine action. DRC has implemented projects in Central Darfur, South Kordofan, Gedaref, Port Sudan, and White Nile. Sudan hosts one of the largest displaced populations in Africa, with over 3.7 million internally displaced people and over 1.1 million refugees from South Sudan, Ethiopia, Eritrea, Central African Republic, Chad, Yemen and Syria. Against a background of political crisis, Sudan faces economic and social turmoil, with sharp increases in food and energy costs, further exacerbated by disease outbreaks and ongoing conflict.

POSITION PROFILE

Overall purpose of the role:

The HMA (Humanitarian Mine Action) IM&GIS-A is responsible for the management, analysis and sharing of data related to programme activities with the aim of providing reliable, quality and comprehensive information that supports compliance and evidence-based mine action programming.

The IM&GIS-A supports the implementation of one or more HMA projects in Sudan. The projects are being implemented by a local partner and consist of Explosive Ordnance Risk Education (EORE), surveying and clearance. The IM&GIS-A supports the data collection effort from the teams in the field and analyses the collected data to support information with other Mine Action and Humanitarian Actors. She/he supports the Humanitarian Mine action teams to collect the geographical information and create the required maps. She/he is responsible for collecting, managing, analyzing, and visualizing geographic data and works closely with HMA project team leaders to provide analysis and mapping solutions that contribute to informed decision-making and effective implementation of development programs

DUTIES & RESPONSIBILITIES

Key Responsibilities:

Geographical Information Systems (GIS):

• Help the HMA teams with gathering data using GPS, satellite imagery, surveys, compass, maps and other sources, and ensure the accuracy, quality, and completeness of collected data.
• Organize and maintain GIS databases.
• Utilize GIS tools and techniques to create models for analysis and reporting and scenario planning.
• Prepare web map and dashboard in the context of IMSMA CORE and IM cycle.
• Develop maps to illustrate collected information effectively; incorporate multimedia elements such as photos, videos, and infographics into mapping projects, as needed.
• Collaborate with HMA program staff and specialists to integrate GIS into planning and implementation.
• Support data collection efforts in the field by developing mobile GIS solutions and data collection protocols.
• Document GIS processes, methodologies, and workflows for knowledge sharing and capacity building.
• Draft regular updates on highlights, summaries, and other similar products of the program to communicate GIS findings and insights to share with SNMAS and donors and other stakeholders.
• Prepare the required geographical information to submit the Non-technical Survey, Explosive ordinance disposal spot task reports, BAC reports to the national mine action authority.

Information management strategy and standards

• Contribute to the development of DRC’s information management systems by reviewing information needs and gaps, evaluating current information management processes and tools and drafting an information collection and management plan in support of DRC’s mine action operations
• Ensure the compliance of information systems and processes with the applicable standards and guidelines related to information management and data protection, including DRC’s internal guidelines and National Mine Action Standards

Data management and analysis

• Ensure effective data management by developing data collection tools and methodologies, designing and managing database systems for data management and analysis purposes
• Automate data collection as much as possible
• Ensure availability of updated and quality information for informed decision-making by the programme team by identifying pertinent variables, including analyzing and interpreting multiples datasets, identifying trends and patterns in collected mine action-related date
• This role is envisaged to strengthen and support the effort to eventually activate IMSMA again.
• Support donor agencies and other humanitarian actors with updating their respective data bases with the project information, e.g. IMSMA, 5W, etc.
• Ensure the DRC KOBO database is up to date with the project data.
• Should have background on PowerBI to development Dashboard for use by management.

Information dissemination

• Support the Contracts Management Coordinator, the Operations Manager, and other relevant DRC stakeholders with information for reporting, including the creation of dashboards
• Draft information products such as reports, charts and infographics by turning data into graphic products to facilitate the dissemination of information to external stakeholders for the purpose of reporting, information sharing and advocacy. To this end, designs the layouts of reporting and presentation templates using graphic design programmes ensuring the attractiveness and clarity of the information products.
• Contribute to the development and implementation of a dissemination plan for all information products, including the definition of standard operating procedures for clearing information products for release

Collaboration with the MEAL (Monitoring, Evaluation, Accountability, and Learning) team

• Support and collaborate with the MEAL team for the monitoring and evaluation of the agreed targets.
• Support monitoring and evaluation activities through designing data collection tools, methodologies, training in data collection to project teams and data analysis

Support with planning, coordinating and executing surveys in relation to HMA activities: baseline and endline surveys, KAPB surveys, pre- and post Surveys, etc.

SKILLS AND EXPERIENCES

Experience and technical competencies:

•  1 year of relevant experience in information management, database management, mapping and web development
• Knowledge of different data collection methodologies and proven capacity to analyze statistical information
• Knowledge in Geography, GIS, or a related field desirable
• Experience using GIS software such as ArcGIS survey 123, ESRA, or similar tools desirable
• Proven abilities in data collection, compilation, analysis and reporting with ability to write in a clear and concise manner
• Effective oral communication skills
• Proven skills in infographic management
• Excellent planning and organizational skills
• Knowledge of humanitarian mine action and information management requirements desirable

Knowledge of the data platforms KOBO, 5W, IMSMA desirable

EDUCATIONAL QUALIFICATIONS:

University degree in Information Technology, Information Systems, Statistics, Social Sciences or a relevant field

LANGUAGES

• Arabic
• Good knowledge of the English language (verbal and written)

ALL EMPLOYEES ARE EXPECTED TO DEMONSTRATE DRC FIVE CORE COMPETENCIES

• Striving for excellence: You focus on achieving results while maintaining efficient processes.
• Collaborating: You engage with relevant stakeholders and encourage constructive feedback.
• Taking the lead: You take ownership of tasks and are open to innovation.
• Communicating: You are clear, concise, and respectful in your communication.
• Demonstrating integrity: You uphold and promote the highest ethical standards and DRC's Code of Conduct.

POSITION DETAILS

• Type of contract: National
• Contract Length: 6 months or longer
• Band: N.M.I
• Salary Range Starting from: USD 1,025,00
• Duty station: Khartoum
• Start date: As soon as possible
• Closing Date for Application: 30/ Dec/2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for national employees.

WHAT WE OFFER      

1. Two Bonuses (during two Eid festivals)
2. National Social Insurance
3. Medical Insurance Allowance
4. Excellent Working Environment and Opportunity for Growth
5. Various Learning and Development Platforms

APPLICATION PROCESS

1. Applications must be submitted through the mentioned link on the page by clicking on Apply Button.   
2. All applicants must send a cover letter along with an updated CV (we encourage CV no longer than four pages) in English.   
3. Mentioning three referees' details of your present supervisor and HR along with past employment supervisor with CV.

DRC as an employer

By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

If you have questions or are facing problems with the online application process, please visit Help applying | DRC Danish Refugee Council

Danish Refugee Council is an equal opportunity employer and we consider all applicants based on individual merit and qualifications, regardless of personal characteristics or attributes. Weare committed to increasing the diversity of our workforce, aiming for a 50% balance of men and women in management roles and ensuring that at least 50% of management roles are filled by national staff. We recognize that a diverse and inclusive team is crucial for achieving our organizational goals and making a positive impact on the communities we serve.

Note: Applications sent by email will not be considered. In addition, DRC doesn’t charge any fee for any of its recruitment process & believes in equal opportunity in employment regardless.

If you have questions, you can visit our FAQ page. 

For further information about the Danish Refugee Council, please consult our website: www.drc.ngo.

Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, female candidates are particularly encouraged to apply to bridge the gender gap. 

Equal Opportunities: DRC is an equal-opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race,

marital status, or other protected characteristics.   

***FRAUD ALERT***

It has been brought to the attention of the Danish Refugee Council (DRC) that there have been instances of fraudulent job offers, purporting to be from DRC in Sudan. These offers reportedly concern fraudulent employment opportunities to applicants asking for money. DRC would like to stipulate that the organization never charges or accepts any money from job seekers during the recruitment process. DRC recommends that you do not respond to unsolicited offers of employment.