Grants & Partneships Coordinator (Adana)

About the job

Overall purpose of the role: The Grants and Partnerships Coordinator will lead DRC Türkiye’s grants and partnership unit. The unit leads on all processes related to grants and partnerships throughout the project cycle. The Coordinator will lead on strategy development for the unit and be the focal point for compliance with donor and internal DRC rules and regulations, donor reporting, and grants management. The role will technically supervise the grants and partnerships officer and liaise with internal DRC teams including field teams, programme team, Finance and Supply Chain to ensure smooth and effective grants and partnership management.

The partnership focus will be on civil society organizations (CSOs), but the role will also be requested to support partnerships with government institutions and the private sector based on needs.

Geographic Scope: Country (Türkiye)

This role has a country focus and ensures compliance to DRC procedures and guidelines within the country. The role contributes to the development of country strategies, which are translated into action plans and day-to-day tasks. The role provides support and/or technical guidance to country operations while overseeing country activities.

Duties and Responsibilities:

Project Development and Coordination

• Under the supervision of the Head of Programme (HoP), coordinate the development of concept notes and proposals in collaboration with technical coordinators, field staff, operations staff, the DRC Regional Office, and DRC HQ colleagues, ensuring alignment with DRC and donor strategies, priorities and requirements and DRC’s programme handbook guidelines. The coordinator will lead on setting up proposal timelines and templates, providing a summary of the proposal/funding opportunity and leading Go/No Go meetings, as well as organizing design meetings.
• Ensure communication across departments (program and support services) in drafting of proposals and budgets and reports.
• Ensure that kick-off, grant review meetings and close-out meetings are held in a regular and timely manner to monitor project implementation and spending, ensure donor compliance, and identify and apply lessons learned.
• Lead on grants management processes including modification requests/no-cost extensions
• Support the HoP as needed in the coordination of donor visits in collaboration with the team
• Conduct regular visits to field locations.

Resource Mobilization

• Maintain up-to-date information on donor strategies, priorities and funding opportunities through the Donor Engagement Tracking Tools.
• Support HoP in developing donor engagement strategies working closely with the programme team and with input from the area offices and field offices.
• Support the HoP in the development of an overall funding strategy for the country

Capacity Building

• Undertake capacity development for programme and operation staff as well as partner organizations on grants and project cycle management principles and processes. Topics include donor compliance, report writing, proposal development.

Donor Compliance, Reporting and Record Keeping

• Oversee internal and external reporting, ensuring high-quality and timely reports meeting donor and DRC requirements
• Support the implementation and adaptation of project cycle management tools for use by programme teams and management for project implementation and decision making,
• Maintain the grants and report tracking system, including regular updating within DRC’s Grants Management System within Dynamics, to ensure all grant files are organized, up to date and well managed for planning and preparation of donor reports and project monitoring. Maintain the Master Grants Tracker and ensure the Reporting Deadlines Tracker is updated by the Grants and Partnerships Officer, ensuring key information such as budget flexibility, audit/evaluation deadlines, and other requirements are captured.
• Ensure all relevant departments and partners have adequate knowledge of and comply with donor requirements in terms of budget, assets and grants management.

Partnerships Management

• Under the supervision of the HoP, lead the development, rollout, and periodic revision of DRC Türkiye’s partnerships and localization strategy.
• Advocate for mainstreaming of partnership management across all functions and departments, and clarify internal division of roles and responsibilities vis-à-vis partnership management.
• Review and improve partnership management processes and tools, and develop new tools to streamline partnership management if needed
• Ensure DRC Türkiye’s partnership management processes and practices comply with DRC’s global policies and guidelines as well as relevant donor rules and regulations
• Improve partnership practices by periodically assessing DRC Türkiye partnership management approach considering both DRC and partners’ perspectives, capture lessons learned and best practices and make recommendations for improvement.
• Responsible for ensuring partnership assessments and ensuring technical coordinators/support units are aware of tools and processes
• Facilitate the active participation of partners in project design, context analysis, and other relevant assessments with DRC
• Explore new partnership opportunities and identify potential partners in close collaboration with the HoP and Sector Coordinators as needed.
• Coordinate the identification, selection and vetting of implementing partners using DRC’s standard tools and templates.
• Review partner narrative and financial inputs to proposals and any subsequent project modifications.
• Monitor partners’ progress against programme targets and spending against budgets by reviewing partners’ narrative and financial reports.
• Conduct partner monitoring visits.
• Support the grants and partnership officer to oversee the capacity-development cycle for partners, in coordination with relevant DRC departments and measure changes in partners’ capacity levels through objectively verifiable indicators.
• Ensure SGAs are drafted, monitored, and followed up on a regular basis
• Ensure that capacity-development activities for partners are conducted, including training workshops and one-on-one mentoring of key partner staff on donor rules and regulations, reporting, program development, grants management, and other relevant areas as needed.
• Develop and strengthen relationships with local partners and DRC colleagues in order to maintain trust in DRC’s professional standard and quality of work among all stakeholders.

About you

To be successful in this role we expect you to have master's degree in law, political science, international development, economics or another relevant field.

Moreover, we also expect the following:

Required

• Minimum 5 years of relevant work experience with a NGO
• At least 3 years of proven experience in partnership management and capacity building of local civil society organizations
• Understanding of best practices and strategies in partnership programming in protection and livelihood sectors
• Proven experience in stakeholder management and adequate understanding of the Turkey context
• Experience in training facilitation and inputting to training contents.
• Excellent interpersonal and problem-solving skills, representation, negotiation, and diplomacy skills
• Comfortable in a multicultural environment, flexible and able to handle pressure well
• Adequate grant management (program and budget) skills
• In-depth understanding of the civil society operating environment in Turkey, and adequate knowledge on legal and financial risks associated with partnership modality
• Experience in implementing projects through local partners and providing direct technical support to local organizations
• Experience in writing high quality proposals for large donors, such as, EU donors, ECHO, USAID, US Department of State (BPRM) , UNHCR, and other UN agencies
• Knowledge of donor rules and regulations
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment
• Ability to work effectively and efficiently both independently and in teams
• Full professional proficiency in English
• Turkish/Arabic is an asset

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

We offer

Contract length: 9 Months (The duration of the contract is subject to funding approval)

Band: NM-G1 – Non-Manager

Designation of Duty Station: Country Office (Adana)

Start date: 01.04.2025

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for nationals; please refer to drc.ngo under Vacancies.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

We strongly encourage internal candidates to apply. Internal candidates are defined as (a) current employees or consultants presently employed by DRC or (b) individuals who have held a contract with DRC for a minimum of six months within the last 12 months.

Closing date for applications: February 11, 2025

For further information about the Danish Refugee Council, please consult our website drc.ngo.